Privacy Policy
Effective date: October 4, 2026
SIDESEEN is an independent editorial project exploring the culture surrounding women’s sports through photography and conversation.
This policy explains how SIDESEEN collects, uses and handles information when you visit our website, join KEEP ME AROUND, apply to CONVO or contact us.
Information you provide
KEEP ME AROUND
When you sign up, we collect your email address to send new stories, issue announcements and invitations.
CONVO
When you apply, we collect your preferred name, email address, city or region, country, written responses, and confirmations about your age and the conditions of participation. You may also choose to tell us about the teams, sports or fan communities that are part of your life.
We do not request your date of birth, identification documents or payment information.
If you are selected, we may also collect your publication name, participant and session references, and permission acknowledgements to document agreed photography, video, audio and editorial uses.
Correspondence
If you contact SIDESEEN, we receive the information you include in your message.
Please avoid including sensitive personal information or private information about other people in your application or correspondence.
How we use information
We use information to:
Send the updates you requested through KEEP ME AROUND.
Review CONVO applications and contact potential participants.
Arrange participation with selected applicants.
Respond to messages and privacy requests.
Operate, protect and improve the website and prevent spam or misuse.
Meet applicable legal obligations.
Applying to CONVO does not subscribe you to KEEP ME AROUND.
Where applicable data protection law requires a legal basis, we rely on your consent for subscription emails; our legitimate interests in administering CONVO, responding to enquiries and operating a secure website; and legal obligations where relevant.
You may withdraw consent to subscription emails at any time. You may also object to processing based on legitimate interests, subject to applicable law.
CONVO applications and publication
CONVO is open to applicants aged 18 or older. Participation is voluntary and unpaid.
Applications remain under consideration for 12 months from submission. Applying does not guarantee selection, an interview, a portrait session or publication.
Application responses are used for consideration and administration. Submitting an application does not give SIDESEEN permission to publish your responses, photograph you or record you.
Photography, recording and publication permissions will be discussed separately if you are selected. Any agreed permissions will explain the intended use of your contribution.
Website data and cookies
Our hosting and security providers may process technical information, such as IP addresses, browser and device information, request times and security logs, to deliver the website, process forms and prevent misuse.
Our standard website analytics provide aggregate information about visits and website activity without using analytics cookies. We use these statistics to understand how the website is used.
We do not use advertising cookies or advertising tracking pixels.
You can manage cookies and website storage through your browser settings. Browser cookie controls may not affect measurement that does not use cookies.
If we introduce additional tracking tools, we will update this policy and provide any notices or choices required by applicable law.
Who receives information
We use service providers for website hosting, form delivery, secure data storage and communications. These providers process information as needed to deliver their services.
People helping SIDESEEN administer CONVO may access relevant application information where necessary for that work.
We do not sell your personal information or share it for third-party targeted advertising.
We may disclose information when required by law or reasonably necessary to protect people, prevent fraud or establish, exercise or defend legal rights.
Where information is processed
Our service providers may process information in countries other than the country where you live. Data protection laws may differ between countries.
Where applicable law requires safeguards for international transfers, those requirements apply to the providers and arrangements we use. You can contact us for information about relevant providers and transfer arrangements.
How long we keep information
KEEP ME AROUND: We retain your email address while you remain subscribed. After you unsubscribe, we may retain a minimal record of your unsubscribe request so that we can respect it.
CONVO: We retain applications for the 12-month consideration period, unless you request withdrawal or deletion earlier. After that period, we remove or anonymize information that is no longer needed. If you are selected, we may retain relevant correspondence and permissions for administering your participation and documenting agreed editorial uses.
Other correspondence and technical records: We retain these only as long as reasonably necessary for their purpose, security, resolving disputes or meeting legal obligations.
Some information may remain temporarily in backups until those backups are replaced.
Your choices and rights
You can unsubscribe from KEEP ME AROUND using the link in our emails or by contacting SIDESEEN.
You can ask to withdraw your CONVO application or request access to, correction of or deletion of your personal information.
Depending on where you live and the law that applies, you may also have rights to restrict or object to processing, receive a portable copy of information, withdraw consent or complain to a data protection authority.
These rights may be subject to legal exceptions. We may need to verify your identity before responding.
Security
We use reasonable safeguards and limit access to personal information to people who need it for the purposes described here. No internet transmission or storage system can be guaranteed completely secure.
Age eligibility
CONVO is for adults aged 18 or older. We do not knowingly accept applications from people under 18. If you believe an underage applicant has submitted information, contact us so we can address it.
External links
The website may link to Instagram or other external services. Those services have their own privacy policies, which govern information you provide to them.
Changes to this policy
We may update this policy as the project develops. The effective date will identify the latest version. We will provide additional notice of significant changes where required.
Contact
For privacy questions, subscription requests or CONVO application requests, email SIDESEEN at hello@sideseen.co.